
Avoid 7 bad habits in your email
Most annoying things you can do on Email –
Think before you click send on your email. I feel a reminder on good email etiquette would not go astray- particularly to people new to email or those in a hurry – who do not mean to offend ( but do!)
Email is probably the most used form of communication, outside of texting – and it is fast and easy to track. Almost everyone uses it…….. and some people do not know ( maybe because they are new to email or maybe because they have just not thought about it) but some of the things you might do – could annoy the receiver of your email very much – and if that is not your intent – then please read on!.
1) BCC not CC -Personally the most annoying email for me is one in which I see my email address as one of 100’s listed in a c.c. instead of using BCC ( blind carbon copy)- where my email address is not sent to 100’s of users that I may not want to see it used on. Common courtesy should be that if someone give you their email address – it is for the purpose of sharing with you ( not 10,0000 – other contacts you have- it is simply bad manners to make such assumptions and will at least “annoy” the person who shared their email address with you. Please note C.C. should be used for groups ( e.g. small group of work colleagues or acquaintances ( who already have each others emails) who are working on a project so they can see who else has got the email and they wont end up forwarding it to them .
2) Chain Letters – are taboo amongst emailers – What must common sense users of email think of you if you feel pressurised (for fear of something dreadful happening if you do not do it!) to forward chain letters. Have you any idea how many millions of emails would be going round in circles if everyone did this – the internet would block up – if this happened. So please, get a live and bin chain letters.
3) Texting in Email - Email is not text, so please, please, please – particularly in a business or formal email – do not use txt format. I have quite a number of contacts – who speak different languages and we get by adequately using google translate on our emails (try this in text format and it’s a disaster).
4) Forward, Forward … I have received emails that have been forwarded through over 50 email addresses and have to read down through 50 references of all of these to get to the message. After one or two forwards, just cut and paste the text into a new email and save lots of unnecessary scrolling.
5) Spell Check -– the text of your email says a lot about you and a number of spelling errors send the wrong message. Do you want the recipient to think that perhaps you are careless, lazy or illiterate? Do run a spellcheck before you send.
6) Missing Attachment – While you’re running the spell check, perhaps you would double check if your email refers to the “attachment” you forgot to include. You would not believe how often emails are sent without the mentioned “attachment”.
7) Upper and Lower case - In an email all upper case suggests you are shouting, all lower case ( including the first letter of each sentence) suggests a “texter” who has not yet got the hang of email.
Trust me, if you adhere to the above 7 practices when you email, you will be making more friends and be recognised as a competent emailer.
Good email etiquette make for better all round communication